Creating Stamps and Custom Annotations

Calling attention to a particular section of a paper document is as simple as adding a sticky note or circling the words with a pen. But how do you do it when the document is electronic and on your computer?

GreenFolders provides the ability to do just that using multiple annotation tools and custom stamps! Create and save a stamp/annotation in any folder containing an image type document, i.e. PDF, TIFF. Once stamp created, the stamp becomes available to the user that created it in every folder. Stamps can also be “shared” with others.

NOTE: Make shared stamps using the Admin profile. If the user who created the stamp is deleted, the stamps are also deleted and will no longer be shared. It is possible to Export the users stamps prior to removing a user profile.

Creating Customized Stamps

To create a customized stamp, be sure that you have opened any GreenFolders folder, clicked on Edit, and then beneath “Attachments” you have clicked on a PDF or image type document. Follow the steps below:

1.              

1. Click on the rubber stamp icon. 
2. Next, click on the Wrench icon located in the upper left hand corner of the image-viewing pane. 
   
3.  Next, click on the box labeled “New” located in the upper left corner of the Custom Annotations window. 
   
4. Click on the rubber stamp icon, appearing at the bottom of the tools. Now left click in the white empty box located to the right of the annotation tools.  You will receive an image that looks like this: 
   
5. On the right hand side of the white empty box is a smaller white box named “Stamp Text”, highlight or backspace over the word STAMP and type the desired stamp content, i.e. “Certified”.
   
6. The default color of the text is red. If you would prefer a different color font, simply choose a different color by selecting the pull down below “Fore Color”. The box right above named “Back Color” will permit you to apply a background color if desired. (To remove the border or make it clear, click on the box labeled “Transparent”.)
   
7. You will not be able to save the stamp until you provide an Annotation Name and Button Abbreviation in the boxes located at the top of the window.  
8. Once created, the name of the stamp will appear in the column on the left, beneath “My Annotations”. By placing a check mark in the box next to the name of the stamp, an icon will appear next to the wrench on your image-viewing pane.
   
9. Click Save and Close at the bottom of the box.

Sharing Customized Stamps

You may want to share your stamp or have others share their stamps with you. To share stamps, click on the rubber stamp, left of the viewing pane, then click on the wrench. Highlight the stamp you would like share from the list beneath “My Annotations” Click on the “Sharing” box located at the bottom of the box and place a check mark next to the person, group, or select “everyone” with whom you would like to share the stamp. The person you are sharing the stamp with, will then need to place a check mark in the box next to the shared stamp to have it display next to the wrench at the top of the viewing pane.

To use the Annotation/Stamp tools, click on the “Attachments” portion of the folder. Annotation tools are displayed on the left side of the viewing area. You must click the “Edit” button in order to use the Annotation Tools. Below is a listing of how each annotation tool can assist you.